When to Start the Hiring Process to Engage Professional Talent

Top Tips for Leveraging Your Organization’s Calendar as a Key Staffing Strategy

No matter the structure of your organization’s accounting period cycle, the calendar is a critically-important tool in planning activities, next steps, both in the near-term and in planning for the future. And as the leaders of most organizations would agree, this approach is essential to keeping organized and ensuring the company and its employee teams are focused on the tasks and goals at-hand to achieve maximum success.

And, while you might think you are doing great at managing all of these calendars, project timelines, and deadlines you have spaced out throughout the year, chances are there are some modifications and adjustments you can make, with the help of your staffing partner, to maximize these plans and ensure you have access to the top talent you need to staff your projects.

Here are some examples of the types of projects, milestones, and talent needs that could occur for companies in the accounting, finance, professional services, and/or federal contracting realms:

  • January:
    • Payroll specialists with strong experience processing W-2s.
    • Accounts Payable
      • Key candidate skills and/or positions in demand include:
        • Those with reconciliation and payables experience.
        • Those who can do data entry into Accounts Payable system.
  • January - March 15:
    • This is prime time for corporate accounting departments to conduct their year-end audits.
      • Key candidate skills and/or positions in demand include:
        • Staff Accountants.
        • General Ledger.
        • Account Reconciliation.
        • Financial Statement Preparation.
  • Preparation of corporate tax returns is also happening now through mid-March and into filing by the April deadline to close out the prior year’s tax season.
    • Key candidate skills and/or positions in demand include:
      • Senior Accountants.
      • Candidates with extensive/advanced experience in MS Excel for preparation work.
  • March 16 - April 15:
    • Individual 1040 tax returns for public accounting.
    • Corporate audit reports.
    • Preparation for auditing
      • Key candidate skills and/or positions in demand include:
        • Audit prep specialists. In addition to being a cost-effective solution to easing the audit burden on your full-time staff, contingent talent can also provide objective, expert opinions on your organization’s audit proceedings.
        • Ramping-up staffing of tax accountants.
  • April 16-June 1:
    • Key tasks during this period often depend on outcomes of 1st Quarter audits.
      • Occasionally, supplemental full-time staff may be required to pick up new tasks coming out of the recent audit.
    • Overall, this is the time to secure your teams for contract close-outs.
    • While hiring sometimes slows following the end of the tax season, summer accounting interns are in high demand, particularly during this timeframe. For this business need, your staffing partner’s payroll services solution may be an ideal solution vs. adding them to your full-time payroll.
  • June:
    • June 30th is often the year-end timeframe for local government agencies and non-profit organizations.
      • Key candidate skills and/or positions in demand include:
        • Candidates with experience conducting audit preparation work for presentation to auditors.
        • Accounts Payable, Accounts Receivable, General Ledger, Account Reconciliation, Financial Statement Preparation, and Staff Accountants.
      • Audits are typically due on October 15. Audit review and preparation ahead of the close of the fiscal year for these entities.
  • July-August:
    • Typically known as ‘vacation season,’ this is largely the time for internal staff to cover one another’s’ vacation times, often stretching a corporate accounting department a bit thin. Staffing and recruiting agencies are experts at providing contingent staff for short-term opportunities, ensuring that business goals are still being achieved while accounting staff use their well-earned PTO.
  • September:
    • This is budget season for accounting departments. This is another area where contingent staff can provide a set of “fresh eyes” and objective opinions on your budgeting.
    • Contract close-out activities are being completed.
      • Key candidate skills and/or positions in demand include:
        • Candidates experienced in Budget Reconciliation.
        • Excel Gurus, Financial Analysts, and Staff Accountants, as well as individuals who are strong in data entry.
  • October- December:
    • Now we’re up to corporate year-end time.
    • Lining up your tax professionals for the New Year, particularly those with ledger experience and familiarity with tasks required to close books at the end of a fiscal year.
      • Key candidate skills and/or positions in demand include:
        • Candidates with year-end/books closing experience.
        • Those with general ledger experience in particular.
  • December 31:
    • With the end of the year comes the time for solidifying your team ahead of the Federal proposal season.
      • Key candidate skills and/or positions in demand include:
        • Proposal Managers.
        • Proposal Writers.
        • Pricing Analysts.
        • Key personnel, as dictated by the solicitation (Program Managers, Project Managers, technical staff, etc.).
      • Manufacturing and inventory audits.
        • Key candidate skills and/or positions in demand include:
          • Candidates with inventory experience and a willingness to work overtime on New Year’s Eve for companies to start with fresh books on January 1.

The Takeaways                                  

The bottom-line? Planning is essential to achieving not just top outcomes, but securing the best in available talent to make them happen. Having focus around annual projects, along with adopting a seasonal approach to your staffing planning will help your internal recruiting teams yield the best talent. Additionally, your staffing provider is available to assist with your contingent and full-time staffing needs, allowing your internal teams to focus on core business objectives.

No Comments Yet.

Leave a comment